Procurement Assistant*

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission to Skopje
Vacancy number: VNSKPG00511
Vacancy type: Local Contracted
Grade: G4
Number of posts: 1
Duty station: Skopje
Date of issue: 11 December 2017
Deadline for application: 26 December 2017 - 23:59 Central European Time (CET/CEST)

Background

		OSCE Missions and Field Activities are the front line of OSCE work in countries that require assistance and are the agent through which political decisions are translated into action. The OSCE Mission to Skopje is the Organization's longest-serving field mission. The Mission’s current activities focus on police development, strengthening of local government institutions, developing projects in the areas of rule of law and media development and implementation of the Ohrid Framework Agreement

Tasks and Responsibilities

		Under the supervision of the General Services Officer, the incumbent is responsible for administrative support within the Procurement Section, and for procurement of goods and services. More specifically, the incumbent: Collects data on specifications and conditions and assists with the preparation of Requests for Quotations (RFQs); Drafts and dispatches Invitations to Tender and RFQ notices; Receives bids for tabulating technical details and prices, verifies dates and requests additional details from suppliers; Provides clerical support for the evaluation panels for RFQs and tenders; Drafts and dispatches letters of award to successful bidders. Liaises between vendors and Mission Departments; provides advice to project staff on the application of procurement policies and administrative regulations. Prepares documentation for customs clearance and other services as required. Prepares Purchase Orders (POs) based on Purchase Requisitions (PRs) for signature by authorized persons; Assists in the Purchase Orders closure procedure in Oracle throughout the budget year, and within the year end closure procedure. Maintains the Procurement Office filing system. Participates in surveys and data collection of the local market, collects catalogues, explores availability of goods or services; Maintains product and suppliers catalogues, monitors local advertisements and identifies emerging companies and products; Assists in the identification of potential vendors and recommends for their inclusion in the supplier database. Contacts vendors, issues written claims and reminders to vendors on overdue deliveries and letters of complaint if deliveries are incomplete or incorrect. Compiles information concerning supplier performance evaluation reports in co-operation with project staff. Performs other tasks as assigned.

Necessary Qualifications

		The candidates should have the following minimum qualifications: Citizenship of the former Yugoslav Republic of Macedonia; Completed secondary education supplemented by formal studies or training in commerce or administration; A minimum of 3 years working experience in commerce, law or office work preferably in an international organization / environment; Computer literate with practical experience with Microsoft applications; Working experience with ERP software (Oracle, SAP, etc.); Excellent written and oral communication skills in English and in local languages; Ability to work with people of different nationalities, religions and cultural backgrounds; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		* Please note that appointment to this position is subject to approval of the OSCE Unified Budget for 2018. Monthly remuneration, subject to social security deductions, is approximately EUR 1,183.00. Social benefits will include participation in the Cigna medical insurance and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		All candidates must apply online, using the OSCE online application link, found under https://jobs.osce.org Please note that applications received after the deadline, submitted in different formats than the OSCE Online Application Form or in other languages than the English language would not be considered. The recruitment procedure may take up to two months and we will be in further contact with you only if you are selected for an interview. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, or offer the position with modified terms of reference or a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please be aware that the OSCE does not request payment at any stage of the application and review process.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.