Administrative Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00823
Vacancy type: Local Contracted
Number of posts: 1
Duty station: Bishkek
Date of issue: 6 September 2017
Deadline for application: 26 September 2017 - 23:59 Central European Time (CET/CEST)

Background

		The incumbent is assigned to the Programme Office in Bishkek / Human Dimension to provide administrative, secretarial and clerical assistance to the Senior Human Dimension Officer and the Human Dimension.

Tasks and Responsibilities

		Performing secretarial tasks for the Senior Human Dimension Officer and Human Dimension staff; Making logistical and administrative arrangements for daily activities of the Department such as travel, accommodation and visa arrangements for HD staff and experts; Making logistical and administrative arrangements for seminars, round tables and conferences related to HD’s activities, including booking of conference facilities and accommodation, arranging travel/local transportation, preparing materials for the participants and insuring smooth implementation of meetings; Performing a variety of clerical and secretarial tasks such as maintenance of the filing system, distributing Human Rights Department documents and publications, organizing meetings and updating schedules of Human Rights Department staff, receiving visitors; Preparing unofficial translation of documents and typing correspondence; Maintain institutional memories and documentation systems; to be responsible for archiving and filing; Performs other related duties on cross-dimensional issues; Performing any other administrative duties as requested by programmatic staff.

Necessary Qualifications

		Completed secondary education complemented by training in office organization, secretarial and clerical skills; Minimum four years of work experience in secretarial/clerical duties preferably in an international environment; Excellent written and oral communication skills in English, Russian and local language; Computer literate with practical experience in Microsoft applications; Established interpretation and translation skills; Knowledge of project planning, implementation, monitoring and evaluation procedures.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 780.58 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies Online applications submission deadline is on 26 September 2017, 18:00. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.