Programme Assistant, G5
Alert
Vacancy
Organisational Location:
The incumbent is assigned to the Project Co-ordinator in Uzbekistan (PCUz) Human Dimension (HD) to provide secretarial, administrative and programmatic assistance to the dimension. The Unit consist of five staff: the incumbent, the Senior Project Officer, the National Project Officer, Senior Programme Assistant and the Programme Assistant.
Task and Responsibilities:
Under the direct guidance and supervision of the Senior Project Officer, the incumbent performs the following duties:
Research and Analysis Functions
a) Undertakes researches for information on ongoing issues in Uzbekistan in the area of Human Rights from all available sources, including media monitoring, contacting relevant bodies to identify information relevant for all and follows relevant issues on a daily basis;
b) Communicates and co-ordinates internally, in all matters related to the HD, with all PCUz units, and externally, with NGOs, local and central governmental institutions, international organizations, and relevant OSCE Secretariat units as requested by the supervisor. Makes proposals on HD projects by ensuring that the Mission's policies and programmes are upheld and implemented;
Project Management Functions and Reporting
c) Receives project proposals, advises implementing partners, streamlines proposals and assists the Senior Project Officer in developing an integrated strategy for PCUz HD projects, planning, implementation and reporting;
d) On behalf of the HD, the incumbent should be able to attend local seminars, meetings and conferences issues and report on conclusions reached and recommendations made, if requested by the supervisors.
Administrative/Secretarial functions
e) Assists in organizing official visits and conferences; compiles background material and drafts papers for seminars and conferences; drafts as required correspondence, reports, evaluations, analyses and justifications, which may be of a confidential nature within the assigned area of responsibility;
f) Proactively co-ordinates with relevant PCUz units (in particular with FAU) and renders administrative support, such as raising PRs, ensures the availability of office supplies; arranges for the procurement of office and project material needed.
g) Makes appointments for the supervisor and maintains his/her calendar; arranges meetings; receives visitors, places and screens telephone calls and responds to routine requests for information; maintains a follow-up system on responses due, reminds the supervisor orally and in writing of the observance of deadlines; keeps the supervisor informed of any foreseen difficulties.
h) Maintains and updates files of reports, correspondence and other relevant material; keeps record of reports received; classifies and codes materials being filed.
i) Performs interpretations and translations from and to Uzbek, Russian and English as directed by the Senior Project Officer;
j) Administers official travel arrangements for the unit staff and sponsored travellers.
k) Performs other duties as assigned.
.Requirements:
Appointment is normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
How to apply:
If you wish to apply for this position, please use the OSCE’s online application link below :
https://jobs.osce.org/ . Deadline for application is 12 July 2020
Only short-listed candidates will be notified. The position is open for the Uzbekistan citizens only. No consideration will be given to the late applications.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.
Please be aware that the OSCE does not request payment at any stage of the application and review process.