Project Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01506
Vacancy type: Local Contracted
Field of expertise: General Administration
Grade: G5
Number of posts: 1
Duty station: Vienna
Date of issue: 21 January 2020
Deadline for application: 11 February 2020 - 23:59 Central European Time (CET/CEST)

Background

		Please note that this position is funded under an Extra-Budgetary (ExB) Project, which runs until 31 August 2022. The initial contract will be issued for one year with the possibility of an extension. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Transnational Threats Department (TNTD), as part of the OSCE Secretariat in Vienna, Austria, plays a key role as the focal point of OSCE-wide programmatic activities aiming at countering transnational threats and ensuring co-ordination and coherence of action across all three OSCE dimensions, among all executive structures while respecting their mandates. The TNTD comprises the Co-ordination Cell (CC), the Strategic Police Matters Unit (SPMU), the Action against Terrorism Unit (ATU) and the Border Security and Management Unit (BSMU). As part of its activities, the SPMU assists participating States (pS) in response to their request to address threats posed by criminal activity and supports general police development and reform.

Tasks and Responsibilities

		The extra-budgetary (ExB) project n. 1102121 on "Strengthening the fight against transnational organized crime in South-Eastern Europe through improved regional co-operation in asset seizure, confiscation, management and re-use” is managed jointly by TNTD/SPMU and OCEEA/ Economic Co-operation and Governance and is placed within the Strategic Police Matters Unit of the Transnational Threats Department. If selected for the post, you will be assisting in the implementation of the Project aimed at improving the effectiveness of the fight against transnational organized crime in the OSCE region by improving capacities within, and regional co-operation among five participating States (pS) in South-Eastern Europe: Albania, Bosnia and Herzegovina (BiH), the Republic of North Macedonia, Montenegro, and Serbia. You will be directly supervised by the Project Managers. More specifically, you will be performing the following tasks: Organizing logistical requirements for Project events (capacity-building events, workshops, training, conferences and meetings), including preparing agendas, and other Project documentation for approval by the Project Managers, putting in place ICT and other equipment, stationery, refreshments etc., travel planning such as arrangement of accommodation and transport requirements and maintenance of communication with all event participants and the relevant staff from the Department of Management and Finance; Preparing administrative documents and background material related to the project activities, collecting data required for the preparation of reports related to the implementation of the project, including interim and final reports for submission to the donor, project evaluation reports and briefing papers on project implementation; Assisting in the development of project activities and liaising with counterparts, facilitating their support and participation; preparing, as requested, terms of reference for the employment of consultants and implementing partners and monitoring the implementation of activities and submission of reports by the implementing partners and consultants; Monitoring budget expenditure, giving estimates of costs for individual Project activities and proposing budgetary and/or expenditure adjustments; Liaising with international, regional and national governmental and non-governmental institutions with the purpose of collecting and sharing information and co-ordinating activities in the area of asset seizure, confiscation, management and social-re-use; Performing other duties as required. For more detailed information on the structure and work of the Transnational Threats Department, please see: http://www.osce.org/secretariat.

Necessary Qualifications

		Completed secondary education, supplemented by formal training in administration and/or training delivery; A minimum of four years of working experience in administration or project management; Previous working experience in the field of assisting in the implementation of law enforcement projects; Previous experience in fulfilling administrative tasks in an international organization; Procurement, contracting and/or budget knowledge is an asset; Good drafting and reporting skills; Professional fluency in English, working knowledge of the languages of the beneficiary countries is a distinct asset; Computer literate with practical experience in Microsoft applications; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities; Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 3,878 per month. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.