Senior Budget Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Office for Democratic Institutions and Human Rights
Vacancy number: VNODIG00773
Vacancy type: Local Contracted
Field of expertise: Budget and Finance
Grade: G6
Duty station: Warsaw
Date of issue: 29 October 2019
Deadline for application: 18 November 2019 - 23:59 Central European Time (CET/CEST)

Background:

		The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. The Budget and Internal Control Unit within Finance Unit provides project support services in the areas of Budget & Forecasting, Financial Oversight & Control and Budget Advisory. The Unit activities include the preparation of budgets for all activities regardless of funding source, processing of certain invoices, routine forecasting of operating results and business advisory support to programmatic staff and departments as well as management.

Tasks and Responsibilities:

		Under the general supervision of the Associate Finance Officer, by applying and interpreting OSCE and ODIHR financial rules and regulations in the context of the ODIHR operating environment, the incumbent performs the following functions: Ensuring effective utilization of budgeted resources by reviewing proposed expenditures for authorization and availability of funds, and for compliance with regulations; Supporting compliance with donor funding conditions by ensuring expenditures are consistent with donor requirements and limitations, preparing donor-specified financial requests and reports; Supporting the execution of programmatic objectives by preparing budgets for programmatic activities; Supporting office-wide administration of funds donated outside of the core budget by co-ordinating acceptance, recording, reallocations and refunds of contributions; Supporting management decision-making regarding project cost recovery by monitoring income and expenditures, forecasting funds, identifying irregularities and suggesting corrective actions; Ensuring accuracy of financial records by recording transactions in the general ledger system; analysing results, investigating discrepancies and recording correction transactions; reviewing, reconciling and taking action on outstanding balances; and providing information for reviews and audits; As required, supporting the financial functions of Election Observation Missions by deploying to assist or replace Budget Assistant, Elections in conducting finance activities in the field; Carrying out other related duties, as required by the Supervisor.

Necessary Qualifications:

		Completed secondary education. Supplementary training in accounting or administrative courses is desirable; At least 6 years of relevant experience in finance, budget or related areas; Computer literate with practical experience with Microsoft application and with large computerized accounting/financial systems. Experience in using financial modules of Enterprise Resource Planning systems. Work experience within a donor-funded and/or international organisation; Established knowledge of budget management process; Excellent written and spoken communication skills in English. Knowledge of Polish/Russian languages desirable.

Required competencies:

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package:

		Monthly remuneration, subject to social security deductions, is approximately PLN 8,400. OSCE salaries are exempt from taxation in Poland. Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 46 Euro) and OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Other allowances and benefits are similar to those offered under the United Nations Common System for general services employees. Appointments are made at step 1 of the applicable OSCE salary scale.

How To Apply:

		If you wish to apply for this position, please use OSCE’s online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. Please be aware that the OSCE does not request payment at any stage of the application and review process. Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.