Archives/Records Clerk (Maternity replacement)

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Mission to Moldova
Vacancy number: VNMOLG00226
Vacancy type: Local Contracted
Grade: G3
Number of posts: 1
Duty station: Chisinau
Date of issue: 25 October 2019
Deadline for application: 27 November 2019 - 23:59 Central European Time (CET/CEST)

Background

		The incumbent is assigned to the Fund Administration Unit (FAU) and functions as Archive/Records Clerk to the Mission. Please note that this is a maternity leave replacement until 31 December 2020.

Tasks and Responsibilities

		Under the direct supervision of the Senior HR Assistant the incumbent performs the following tasks: Receives, screens and routes incoming correspondence to the relevant mission members; maintains a follow up system, when necessary; Registers, codifies and archives documents and official correspondence on DocIn and/or existing filing system of the Mission; Maintains the log of outgoing official correspondence produced by the Mission; Maintains up-to-date telephone and address list of the Mission Members, distributes it regularly among Mission Members; and of Governmental officials, local media representatives, international organizations, diplomatic corps, etc. and distributes those regularly among Mission staff; Maintains notice boards for public information in the OSCE Office; Prepares and orders Business cards for Mission Member including new comers; Prepares OSCE ID cards for new comers and guests, when needed; Helps Senior HR Assistant with filing of leave records of all MMs; Assists Senior HR Assistant in the maintenance of the SSA database by updating SSA roster with all national and international consultants and filing of SSAs, consultancy invoices and performance evaluation reports; In absence of Senior Secretary, filters and receives visitors, places and screens phone calls and answers queries with discretion; Serves as backup for receptionist during his/her leave; Performs other duties as assigned. For more detailed information on the structure and work of the OSCE Mission to Moldova, please see https://www.osce.org/mission-to-moldova

Necessary Qualifications

		Secondary education level; some communication, public relation, filing and administrative skills; Minimum two years of experience in an office, preferably with an international organization. Computer literate with practical experience in Microsoft package; Good written and oral communication skills in English and Russian in addition to mother tongue; Ability to work with people of different nationalities, religions, languages, and cultural backgrounds; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration is EUR 446.16 OSCE salaries are exempt from taxation in Moldova. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under http://www.osce.org/employment. Please note that CVs and other applications submitted in different formats than the OSCE Application Form will not be reviewed. Applications received after the deadline, submitted without reference to the vacancy number or in other languages than the English language would not be considered. The OSCE retains the discretion to readvertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all religious, ethnic and social backgrounds. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.