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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Special Monitoring Mission to Ukraine
Vacancy number: VNSMUG00927
Vacancy type: Local Contracted
Field of expertise: General Support Functions
Grade: G4
Number of posts: 1
Duty station: Kyiv
Date of issue: 22 August 2019
Deadline for application: 11 September 2019 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE Special Monitoring Mission to Ukraine is looking for highly qualified, motivated and experienced Ukrainian professionals for the position of Dispatcher with its Field Office in Kyiv. The OSCE is committed to achieving a better gender balance of women and men within the Organization. NOTE: This is a short-term position; expected duration of appointment/assignment is about 5 months and 29 days. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link http://www.osce.org/employment/. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see http://www.osce.org/ukraine-smm.

Tasks and Responsibilities

		Under the direct supervision of the National Transport Officer, the incumbent will perform the following duties: 1. Ensures the carrying out of transportation requests submitted by eligible Head Office officials and assists in the process of evaluating that the vehicles used by drivers are roadworthy: a) Receives transportation requests by eligible Head Office officials and subsequently assigns transportation tasks to the (duty) drivers for execution of these tasks; b) Allocates Head Office vehicles for transportation tasks, including for requests for vehicles without driver; c) Ensures the movement of the Head office vehicles back and forth to the workshops for maintenance purposes and to and from the various parking places of SMM in Kyiv; d)Initiates the process of regular service of the Head office vehicles through Transport Assistants, according to the pre-approved service plan; e) Provides guidance drivers in case of an accident or break down of a Head Office vehicle; f) Regularly monitors and reports on the general situation of the pool vehicles & their equipment; 2. Controls and coordinates the daily activity of the drivers: a) Draws up daily and weekly schedules for the drivers’ duty roster, ensuring balanced shifts by taking in consideration the approved annual leave plan; b) Monitors the activity of the drivers (including daily vehicle checks), ensuring the compliance with OSCE rules and the observance of the relevant instructions; c) Receives the reports of all the drivers, every day at COB; ensures that the drivers get instructions for the next day and they leave the keys of the vehicles in the office; d) Upon finalization of the driving task and confirmation that the task is fulfilled in line with the instructions, updates and closes the Vehicle Trip Requests. Ensures that the drivers carry out the daily check of the vehicles, and both driver and vehicle fulfil the procedural requirements for driving and transportation. Reports any vehicle defects identified by the drivers; e) Keeps record of the drivers’ overtime; 3. Records data pertaining to transportation services; prepares and submits reports, statistics and other documentation as required by National Transport Officer: a) Responsible for daily update/populating of relevant databases/fleet management system; ensuring that the data includes all relevant details related to the travel; b) Compiles data available from all the documents related to the use of Head Office vehicles: trip tickets, requests for official travels, handovers, fuel and car wash receipts, breakdown reports, etc. Centralize them in a weekly report submitted to National Transport Officer; c) Draws up daily dispatch sheets and daily dispatch white board with all transportation services planned. Continuously keeps the above sheet and board up to date; d) Draws up reports and statistics pertaining to the transportation services performed, as requested by the National Transport Officer; 4. Responsible for the equipment, instruments and vehicle consumables: a) Controls secure storage of vehicles related instruments such as start busters, jerry cans, smart chargers etc.; b) Coordinates with the Asset Management Unit for timely delivery of stocked items and consumables for fleet support; 5. Performs other duties as assigned, including acting as a driver if required.

Necessary Qualifications

		Ukrainian citizenship or holding permanent resident status in Ukraine; Secondary education or equivalent; Minimum three years of driving and related (vehicle technical) experience, customer care and multitasking related experience; Valid driving licenses – category B and C mandatory; Computer literate with practical experience with Microsoft applications; Professional fluency in English, Ukrainian and Russian languages, both oral and written; Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity; Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities; Cultural sensitivity and judgment.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package		Monthly remuneration, subject to social security deductions is 837.00 Euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale.



How To Apply

		For more details please visit the OSCE website employment section at http://www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link. Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered. The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.