Programme Assistant, G5
Alert
Vacancy
Background:
The incumbent is assigned to the Project Co-ordinator in Uzbekistan (PCUz) Economic and Environmental Dimension (EED) and functions as the Assistant to the Senior Project Officer. The Unit consists of five staff: the incumbent, the Senior Project Officer, the National Project Officer, the Senior Programme Assistant and Programme Assistant.
Tasks and Responsibilities:
Under the direct guidance and supervision of the Senior Project Officer, the incumbent performs the following duties:
Research and Analysis Functions
a) Undertakes searches for economic and environmental information on ongoing issues in Uzbekistan from all available sources, including media monitoring, contacting relevant economic and environmental bodies to identify information relevant for all economic and environmental, as well as good governance activities, and follows relevant issues on a daily basis;
b) Communicates and co-ordinates internally, in all matters related to the EED, with all PCUz units, and externally, with NGOs, local and central governmental institutions, international organizations, and relevant OSCE Secretariat units such as the OCEEA and PESU as requested by the supervisor. Makes proposals on EED projects by ensuring that the Mission's policies and programmes are upheld and implemented;
Project Management Functions and Reporting
c) Receives project proposals, advices implementing partners, streamlines proposals and assists the Senior Project Officer in developing an integrated strategy for PCUz EED projects, planning, implementation and reporting;
d) On behalf of the EED, the incumbent attends local seminars, meetings and conferences on EED issues and reports on conclusions reached and recommendations made.
Administrative/Secretarial functions
e) Assists in organizing official visits and conferences; compiles background material and drafts papers for seminars and conferences; drafts as required correspondence, reports, evaluations, analyses and justifications, which may be of a confidential nature within the assigned area of responsibility;
f) Proactively co-ordinates with relevant PCUz units (in particular FAU) and renders administrative support, such as raising PRs, ensures the availability of office supplies; arranges for the procurement of office and project material needed.
g) Makes appointments for the supervisor and maintains his/her calendar; arranges meetings; receives visitors, places Organization for Security and Co-operation in Europe and screens telephone calls and responds to routine requests for information; maintains a follow-up system on responses due, reminds the supervisor orally and in writing of the observance of deadlines; keeps the supervisor informed of any foreseen difficulties.
h) Maintains and updates files of reports, correspondence and other relevant material; keeps record of reports received; classifies and codes materials being filed.
i) Performs interpretations and translations from and to Uzbek, Russian and English as directed by the Senior Project Officer;
j) Performs other duties as assigned.
Minimum Qualifications:
Remuneration Package
If you wish to apply for this position, please use the OSCE’s online application link found under by 30 August 2019.
Only short-listed candidates will be notified. The position is open for the Uzbekistan citizens only. No consideration will be given to the late applications.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.
Please be aware that the OSCE does not request payment at any stage of the application and review process.