Project Assistant

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.

Check the list of current vacancies

Our field operations, institutions and units are constantly looking for talented profiles.

See our current vacancies
OSCE job notifications

Subscribe to our vacancy alerts and get notifications in your email box.

Subscribe to job notifications
Learn more about our work

From fixed term contracts to internships and a Junior Professional Officer programme, find out what fits you best.
More information

Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECG01422
Vacancy type: Local Contracted
Field of expertise: General Administration
Grade: G4
Number of posts: 1
Duty station: Vienna
Date of issue: 12 April 2019
Deadline for application: 3 May 2019 - 23:59 Central European Time (CET/CEST)

Background

		Please note that this position is Extra-Budgetary (ExB) funded and is for 6 months. A possible extension is subject to the availability of funds. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions. The Office of the Co-ordinator of OSCE Economic and Environmental Activities (OCEEA) deals with economic and environmental issues, operating under the premise that promoting economic prosperity and co-operation on environmental problems can contribute to international security and stability. The OSCE's role is twofold: a) to monitor economic and environmental developments among participating States, and alert them to any threat of conflict, and b) to facilitate the formulation of economic and environmental policies and initiatives among participating States, to promote security. The Office currently comprises 22 staff members.

Tasks and Responsibilities

		Under the supervision of the Programme Officer, Economic Co-operation and Governance, the Project Assistant (PA) will provide support for the implementation of the extra-budgetary project entitled Promoting Good Governance and Enhancing Anti-Corruption Efforts in the OSCE Area through the Use of Open Data and New Digital Technologies (Project). The Project Assistant will support the Project manager in planning, managing, and overseeing the implementation of the project. The Project Assistant will support the project implementation in close cooperation with national partners, international partners, and relevant OSCE Field Operations. Specifically, the Project Assistant is: Supporting and assisting the implementation of the Project on Promoting Good Governance and Enhancing Anti-Corruption Efforts through the Use of Open Data and New Digital Technologies; Communicating with the national partners, experts, international partners, internally in the OSCE Secretariat, with OSCE Institutions, and with OSCE Field Operations, in order to plan and co-ordinate the logistical aspects of project activities; Contributing to the organization of the events outlined in the Project (support in the identification of participants, writing correspondence, follow-up to invitation, logistical and administrative support); Planning and co-ordinating of the logistical aspects of project, as applicable in cooperation with the local OSCE Field Operations and other partners; Providing information about project activities to a variety of stakeholders at working level, preparing draft project revisions, if necessary as well as draft project progress reports for internal and external use; Monitoring project implementation against the established indicators detailed in the project logical framework and ensuring that project outputs are delivered accordingly and on time; Ensuring visibility of project results and of the project partners, in line with OSCE guidelines; Preparing draft official communication needed to advance the project and follow up on project activities; Providing support with fundraising activities (preparing presentations, planning meetings with donors) and developing visibility plans for the Project as well as maintaining regular contact with the Communication and Media Relations Section (COMMS) in the OSCE Secretariat; Performing other duties as assigned. For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat.

Necessary Qualifications

		Completed secondary education supplemented by relevant training in administration, project management, or other relevant field; Minimum three years of relevant experience, including one at the international level; Experience working with projects, particularly in an international setting; Computer literate with practical experience in Microsoft applications. Professional fluency in the English language; knowledge of Russian and/or languages of the SEE region would be an asset; Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deduction, is EUR 3,276 (12 times a year). OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies. The OSCE retains the discretion to re-advertise/repost the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation. Please be aware that the OSCE does not request payment at any stage of the application and review process.

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.