| Background |
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Please note that this is a temporary assignment for the duration of 3 months with the start date as soon as possible.
With 57 participating States in North America, Europe, and Asia, the OSCE - the Organization for Security and Co-operation in Europe - is the world's largest regional security organization. We work for stability, peace, and democracy for more than a billion people.
The Department of Human Resources is responsible for personnel policies, mission staffing and training. The Personnel Section, as part of the Department of Human Resources, is responsible for the planning, administering and control of human resource management programmes at the OSCE, such as entitlements and benefits, job classification, performance appraisals, social security packages and implementation of the Staff Regulations and Rules and development of staff/management relations.
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| Tasks and Responsibilities |
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Under the overall supervision of the Chief, Payroll and HR ERP Systems, the incumbent will be responsible for:
- Reviewing and ensuring correctness of overtime and daily staff attendance records in accordance with the current regulatory framework;
- Reviewing, checking and entering payroll deductions into the HR Oracle module in relation to private telephone calls, local property survey board and coffee deductions;
- Ensuring that labour distribution forms are submitted and daily staff salary elements are end dated properly
- Preparing interpreters and translators payroll entries and maintaining payroll files;
- Raising invoices for payment of salary related benefits such as education allowance, medical evacuation premiums, removal of household items and ensuring that the respective elements are entered into the HR Oracle module;]Issuing invoices for salary advances;
- Preparing the monthly payroll clearing accounts reconciliation for the Secretariat on the basis of financial and payroll reports and following up on outstanding balances on the payroll clearing accounts;
- Replacing other Payroll Assistants during peak periods and their absences and performing other related duties as assigned.
For more detailed information on the structure and work of the Department of Human Resources please see: https://www.osce.org/secretariat
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| Necessary Qualifications |
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- Completed secondary education; specialized training in the field of finance/accounting is an asset;
- A minimum of three years relevant working experience in a field related to the work;
- Professional fluency in English; working knowledge of German; knowledge of other OSCE working languages would be an asset;
- Knowledge of the Organization’s administrative and financial regulations;
- Ability to work under time pressure and in a deadline-driven environment;
- Attention to detail and accuracy;
- Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
- Ability and willingness to work as a member of team, with people of different cultural, and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Good knowledge of computer applications (word processing, database, spreadsheets); practical experience with Oracle or another ERP system would be an asset.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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Monthly remuneration, subject to social security deduction, is EUR 3,280 a month. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Please note that temporary appointments are made at step 1 of the applicable OSCE salary scale.
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| How To Apply |
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If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
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