| Background |
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The Senior Programme Assistant (SPA) is directly supervised by the National Programme Officer (NPO) and indirectly by the Head of Economic and Environmental Dimension (EED). The SPA performs a variety of information gathering, monitoring, technical and administrative services including: collects information from records and reports and prepares periodic and ad hoc reports on programme and project activities; prepares control plans for the monitoring of programme and project implementation; contributes to the
preparation of background information and of reports, project documents and submissions to local and national governments; evaluates and reports on projects, specifying results and lessons learned; and provides guidance on operational issues. |
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| Tasks and Responsibilities |
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- Collecting, registering, reporting and maintaining information on project activities by reviewing reports and establishing and maintaining liaison with partners for implementation, following up on program and project related issues, including project formulation and provision of functional support to project implementation; in coordination with partners for implementation assesses program implementation and other related issues; report regularly to the immediate supervisor, prepare various written outputs, draft background and briefing papers;
- Monitoring and reporting on regional development legislation and developments, using various sources of information such as; official documents, newswires and mass media, reports by NGOs and other experts, reports by other international organizations and diplomatic missions, other sources;
- Drafting, preparing, implementing, monitoring and evaluating projects, budgets, financial and narrative reports related to the municipal services activities of the POiB. Assisting in the identification of national and international experts and other partners; arranging the logistical aspects related to the organization of events. Provide interpretation and translation when required/ Maintains the relevant documentation and filing system;
- Contributing to briefing, training and other reports related to the mission's activities (Spot Reports, Background Reports, periodical Activity Reports, other reports as assigned), as well as talking points and speeches for the Head of POiB, Deputy Head of POiB, Head of the EED, and supervisor. Drafting press releases and other public relations material related to the work of the EED. Attending seminars/roundtables and other events organized by state institutions, NGOs and other partner organizations, and preparing relevant memos to keep the office informed;
- Maintaining regular correspondence and working relations with state institutions, international and national non-governmental organizations, and other diplomatic missions;
- Assisting and maintaining regular working relations with OSCE institutions in the implementation of EED activities and/or inquiries related to Kyrgyzstan and during country visits by delegations;
- Accompanies the supervisor of Head, EED and/or other relevant POiB staff on regular field visits and participate fully in subsequent discussions and decision making on follow up action as/when required. Prepares drafts and notes on specific issues and topics as and when requested;
- Performs other related duties on cross-dimensional issues;
- Performing other duties as assigned.
For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.
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| Necessary Qualifications |
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- Completed secondary education;
- A minimum of six years of relevant working experience;
- Computer literate with practical experience in Microsoft applications;
- Excellent written and oral communication skills in English, Russian and local language.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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Monthly remuneration, subject to social security deductions is 946.66 Euro/month. Social benefits will include
Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the
OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing
authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
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| How To Apply |
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If you wish to apply for this position, please, use OSCE's online application link https://jobs.osce.org/
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.
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