Administrative Assistant (Maternity Leave Coverage)

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE High Commissioner on National Minorities
Vacancy number: VNHCNG00115
Vacancy type: Local Contracted
Field of expertise: General Administration
Grade: G5
Number of posts: 1
Duty station: The Hague
Date of issue: 20 August 2018
Deadline for application: 9 September 2018 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE High Commissioner on National Minorities (HCNM) promotes conflict prevention and integration of diverse societies. HCNM was established in 1992 to identify and seek early resolution of ethnic tensions that might endanger peace, stability, or friendly relations between OSCE participating States. The office is consists of: the High Commissioner; a Director; area teams comprising political, legal and project advisers/officers; and an administrative and support team. Under the direction of the Senior Political Adviser/Head of Section, the incumbent functions as the administrative focal point for one of the area teams and has the primary responsibility of providing secretarial, travel, and administrative support. The appointment is temporary, to cover maternity leave for approximately four months.

Tasks and Responsibilities

		Organizing official travel in accordance with OSCE procedures; Typing and formatting correspondence; Receiving, logging, distributing, dispatching and filing section materials; Searching for information and responding to or referring inquiries as directed; Drafting minutes of meetings; Registering section members at events; Assisting with the planning and scheduling of the section’s activities; Providing travel and visa support to external participants of section-related events; Collaborates in the procurement of goods for the section; Provides occasional back-up support as directed for the general administrative functioning of the institution as part of a team of four administrative assistants; Performing other duties as required.

Necessary Qualifications

		Secondary education supplemented by formal training in secretarial administration support. A minimum of four years of experience in secretarial or administrative support functions. Computer literacy, with practical experience with Oracle and Microsoft packages. Excellent written and oral communication skills in English. A working knowledge of Russian and/or other OSCE languages would be considered an asset; An ability to work well with people of diverse nationalities and cultural backgrounds. An awareness of applying a gender perspective to duties carried out in the workplace.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration is approximately EUR 2800. OSCE salaries are exempt from taxation in The Netherlands. Social benefits include the possibility of participation in Cigna medical insurance and the OSCE Provident Fund.

How To Apply

		The OSCE is committed to diversity and inclusion within its workforce, and encourages candidates from all national, religious, ethnic, social, and gender identities to apply. If you wish to apply for this position, please use the OSCE’s online application link found under https://jobs.osce.org. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that vacancies in the OSCE are open for competition only among nationals of participating States please see: http://www.osce.org/participating-states. We thank all applicants and will contact shortlisted applicants. Please be aware that the OSCE does not request payment at any stage of the application and review process.