Procurement Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00889
Vacancy type: Local Contracted
Field of expertise: Procurement
Grade: G5
Number of posts: 1
Duty station: Bishkek
Date of issue: 19 June 2018
Deadline for application: 9 July 2018 - 23:59 Central European Time (CET/CEST)

Background

		The incumbent is assigned to the Fund Administration Unit of the OSCE Programme Office in Bishkek (POiB) and provides comprehensive analyses, research, monitoring and support for procurement activities of the POiB and required activities within the rest of the country.

Tasks and Responsibilities

		Under the direct supervision of the Procurement / Materials Management Officer and general supervision of the Chief of Fund Administration the incumbent is responsible for performing the following duties: Analyses procurement requests of the POiB, clears and publishes advertisements for further procurement of goods/services/works for the POiB needs. Conducts market researches, comparative analysis, advises procurement staff of the results and suggests potential vendors and procedures in line with OSCE procurement rules; Monitors, maintains and updates POiB data bases of suppliers, vetted and blacklisted vendors; Deals with complaints from POiB requestors about suppliers’ performance and drafts performance assessment reports. Regularly conduct LWC holders’ performance appraisal; Maintains POiB database of market prices for the mostly used goods and services; Creates POs and implements some other activities in IRMA, as decided by the POiB supervisor. Prepares statistics and presents procurement reports upon request; Draft contracts/agreements with vendors, timely updates lists and contracts with POiB LW suppliers; Maintain Procurement Archives and records of procurement paper and electronic files; Prepare background and other relevant information for the Mission’s Fund Material Management Committee (FMMC) and draft FMMC reports; Perform other related duties as requested. For more detailed information on the structure and work of the OSCE Programme Office in Bishkek, please see: https://www.osce.org/programme-office-in-bishkek.

Necessary Qualifications

		Secondary education supplemented by courses in procurement/commerce; Minimum 4 years of relevant working experience; Computer literate with practical experience in Microsoft Office applications; Excellent written and oral communication skills in English and Russian.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 812.33 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please, use OSCE's online application link https://jobs.osce.org/ The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.