Programme Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Project Co-ordinator in Uzbekistan
Vacancy number: VNUZBG00082
Vacancy type: Local Contracted
Field of expertise: General Staff / Monitoring Functions
Grade: G5
Number of posts: 1
Duty station: , Tashkent
Date of issue: 5 April 2018
Deadline for application: 3 May 2018 - 23:59 Central European Time (CET/CEST)

General Minimum Requirements

		Appointment is normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

Field of Expertise Requirements



Level of Professional Competence Requirements

		The incumbent is assigned to the Project Co-ordinator in Uzbekistan (PCUz) Politico-Military Dimension (PMD) to provide secretarial, administrative and programmatic assistance to the dimension. The Unit consists of four staff: the incumbent and one other Programme Assistant, and two National Project Officers.

Mission Specific Requirements

		Under the direct guidance and supervision of the National Project Officer, the incumbent performs the following duties: 1. Research and Analysis Functions • Undertakes researches for information on ongoing issues in Uzbekistan in the area of the politico-military development from all available sources, including media monitoring, contracting relevant bodies to identify information relevant for all and follows relevant issues on a daily basis; • Communicates and co-ordinates internally, in all matters related to the PMD, with all PCUz units and, as requested by the supervisor, externally with NGOs, local and central governmental institutions, international organizations and relevant OSCE Secretariat Units. 2. Project Management Functions and Reporting • Receives project proposals, advises implementing partners, streamlines proposals and assists the supervisor in developing an integrated strategy for PCUz PMD projects, planning, implementation and reporting; • The incumbent reviews project proposals submitted to the PCUz on PMD issues, identifies strengths and weaknesses, and provides supervisor with recommendation on which proposal fall within the PMD programmes and should be considered for funding. The incumbent works with potential implementing partners on work plans, budgets and timelines, translating documents not submitted in English; • The incumbent monitors the implementation of projects, through regular visits, review of financial and programmatic reports and project deliverables. He/she produces project evaluation reports and provides implementing partners with suggestions on how to improve performance. He/she provides assistance to implementing partners in project management and financial planning through meetings and in writing. • On behalf of the PMD, the incumbent attends seminars, meeting and conferences, issues and report on conclusion reached and recommendation made, if requested by the supervisor. 3. Administrative/Secretariat functions • Assists in organizing official visits and conferences; compiles background material and drafts information for seminars and conferences; drafts as required correspondence, reports, evaluations, analyses and justifications, which may be of a confidential nature within the assigned area of responsibility; • Proactively co-ordinates with relevant PCUz units (in particular with FAU) and renders administrative support, such as raising PRs, travel arrangements for PMD colleagues as well as for project partners, ensure the availability of office supplies, arranges for the procurement of office and project materials needed; • Makes appointments for the supervisor and maintains his/her calendar, arranges meetings; receives visitors, places and screens telephone calls and responds to routine requests for information; maintains a follow-up system on responses due, reminds the supervisor orally and in writing of the observance of deadlines; keeps the supervisor informed of any foreseen difficulties. • Maintains and updates files of reports, correspondence and other relevant material; keeps record of reports received; classifies and codes materials being filed. • Performs interpretation and translation from and to Uzbek, Russian and English as directed by the Senior Project Officer. 4. Performs other duties as assigned.

Tasks and Responsibilities

		• Secondary education supplemented by formal training in administration, accounting, project management • Minimum 4 years of working experience in project management or programme implementation, preferably in an international environment with some experience in reporting, interpreting and translation • Computer literate with practical experience in Microsoft packages • Good written and oral communication skills in Uzbek, English and Russian languages • Ability to work with people of different nationalities, religions and cultural backgrounds.

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		If you wish to apply for this position, please use the OSCE’s online application link found under by 3 May 2018 https://jobs.osce.org/ Only short-listed candidates will be notified. The position is open for the Uzbekistan citizens only. No consideration will be given to the late applications. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please be aware that the OSCE does not request payment at any stage of the application and review process.