Data Entry Clerk

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Office for Democratic Institutions and Human Rights
Vacancy number: VNODIC00691
Vacancy type: Experts/Consultants
Field of expertise: Administration and Support
Duty station: Warsaw
Date of issue: 24 November 2017
Deadline for application: 3 December 2017 - 23:59 Central European Time (CET/CEST)

Background

		The OSCE Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution working on human rights in the OSCE’s 57 countries, in accordance with the commitments taken by the OSCE’s participating States. To accomplish this work and manage contact information of individuals and organizations that interact with ODIHR’s work, the Tolerance and Non-Discrimination Department was using a custom-built system 2005 - 2016. In 2016 a new system, SuiteCRM, was established on high demand for open source modern contact management system. Objective: The Tolerance and Non-Discrimination Department (TND) requires the services of a Short Term Data Entry Clerk who would be responsible for further migration of the organizations and persons' records, their proper categorization and update. The person will work on irregular hourly basis. The expected duration of the contract is 20 days, starting 14 December 2017.

Tasks and Responsibilities

		The Short Term Data Entry Clerk will, under the supervision of the Information Management Assistant, support migration of the contact records to the new system. The work will include the following tasks: Preparing files for migration using templates in csv format; Carrying out migration of the data and checks for duplicates in a new system; Performing a proper categorisation of the migrated data by researching on internet and checking against the old database.

Necessary Qualifications

		Completed secondary education. Relevant technical training related to data entry would be desirable; At least 2 years of relevant experience in data entry functions and filing required; Advanced computer skills in word processing, spreadsheet and database software. Knowledge of Excel and its various formats is a distinct advantage; High attention to details, accuracy; Professional fluency in English; knowledge of other OSCE languages would be an asset; Familiarity of Cyrillic is desirable; Initiative and sound judgement. Ability to work under time pressure and with tight deadlines; Experience of working in a multilateral/multicultural environment; Ability to establish and maintain effective work relations with different cultural and national backgrounds; Ability to be discreet and retain confidentiality.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		This is a short-term position. The financial remuneration is calculated and paid based on the number of hours worked during a calendar month. Hourly remuneration is approximately 23.00 PLN per hour.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under http://jobs.osce.org. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization. No application fees or information with respect to bank account details are required by OSCE for our recruitment process. Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.