| Background |
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Under the supervision of the National Programme Officer, the incumbent will perform programme/project related tasks related to the Politico-Military Dimension.
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| Tasks and Responsibilities |
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- Collecting, registering, reporting and maintaining information on project activities by reviewing reports and establishing and maintaining liaison with partners for implementation, following up on all aspects of the assigned project(s), including project formulation and provision of functional support to project implementation; in coordination with partners responsible for the implementation, assesses programme implementation and other related issues; reporting regularly to the National Programme Officer, preparing various written products, draft background and briefing papers;
- Following up on the implementation progress of ongoing projects, investigating designated project activities, discussing findings with the National Programme Officer to identify implications for the work of the Programme Office as well as rationale and context of project activities, considering problem identification and problem resolution;
- Coordinating the collection and verification of documents, actions and data; gathering and editing basic data required for planning and negotiation, as instructed by the National Programme Officer; checking project documents for clarity, consistency and completeness;
- Preparing project/programme reports, activities and budget requirements for the planning of Unified Budget; planning, coordinating and developing project budgets in close cooperation with the Finance and Administration Unit (FAU) in the Programme Office; following up and keeping records on project expenditures and overall financial status; preparing Purchase Requisitions and following up with FAU on Purchase Orders, receiving funds from FAU for project activities, preparing and submitting financial report for the projects expenditures for projects as needed;
- Compiling general background information from available sources for the assigned sector or area; designing and drafting supporting flow charts, schedules, graphs and tables; maintaining proper filing or other documentation systems to record programme and project history and ongoing activities;
- Attending and contributing to briefings for visiting delegations on matters relating to the Mission’s mandate and other important sectors pertinent to the organisation’s mission;
- Conducting field visits and participating fully in subsequent discussions and decision making regarding follow up actions on the projects;
- Providing inputs for all reporting exercises (regular and ad hoc), drafts and notes for the supervisor on specific issues and topics as and when requested; providing accurate interpretation when necessary for the Project / Programme Manager and other international staff members as requested to do so, during official meetings; receiving visitors and responding to routine requests for information;
- During the absence of other Programme Assistant(s) ensuring that activities and communications in this Dimension are maintained in line with an agreed interim action plan, as instructed by immediate supervisor;
- Day-to-day liaising on the working level with project beneficiaries and implementing partners (both from the side of the government and civil society);
- Performs other related duties as requested.
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| Necessary Qualifications |
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- Completed secondary Education. University degree in Political Science, International Affairs, World Politics, Social Science is an asset;
- Good knowledge of the issues addressed by the dimension; Knowledge of the situation in the area and region; Knowledge and proven experience in project planning, implementation, monitoring and evaluation procedures;
- Minimum of five years of working experience in the field, preferably at least two years of experience within international organization;
- Experience in work with NGOs or governmental institutions is an asset;
- High degree of fluency in written and oral English, Russian, and Kyrgyz;
- Ability to collect and comprehend versatile information with the aim to perform appropriate analyses;
- Ability to establish and maintain good relations with all relevant partners;
- Ability and proven experience to work and cooperate with people of different national and cultural backgrounds;
- Ability to respect decision making string, to comprehend complexity and importance of the project and to act in accordance to the existing procedures;
- Highly motivated and with a deep sense of responsibility, organizational skills, ability to take initiative and to work independently;
- Demonstrated critical thinking skills;
- Ability to work under pressure;
- Good communication skills (written and oral);
- Excellent computer skills.
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| Required competencies |
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Core values
- Commitment: Actively contributes to achieving organizational goals
- Diversity: Respects others and values their diverse perspectives and contributions
- Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
- Accountability: Takes responsibility for own action and delegated work
Core competencies
- Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
- Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
- Planning: Works towards the achievement of goals in a structured and measured manner
- Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
- Initiative-taking: Proposes and initiates new ideas, activities and projects
- Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
- Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
- Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
- Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
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| Remuneration Package |
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Monthly remuneration, subject to social security deductions is 909.83 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.
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| How To Apply |
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If you wish to apply for this position, please, use OSCE's online application link https://jobs.osce.org/
The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.
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