Administrative Assistant

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Programme Office in Bishkek
Vacancy number: VNKYRG00828
Vacancy type: Local Contracted
Grade: G5
Number of posts: 1
Duty station: Bishkek
Date of issue: 11 September 2017
Deadline for application: 1 October 2017 - 23:59 Central European Time (CET/CEST)

Background

		The incumbent is assigned to the Programme Office in Bishkek / Economic and Environmental Dimension to provide administrative, secretarial and clerical assistance to the Senior Economic and Environmental Officer and the Economic and Environmental Dimension.

Tasks and Responsibilities

		Under the direct supervision of SEEO and the co-ordination from the EED staff, the incumbent performs the following duties: Maintains an electronic calendar of events of the SEEO, makes arrangement for the SEEO’s travels; Provides logistical and administrative support for EED travels, conducting events, conferences, round tables, etc. Maintains leave calendar of EED staff; Provides accurate interpretation when necessary for the SEEO and other international staff members as requested to do so, during official meetings with local authority officials, local NGOs, community representatives and other parties as necessary; drafts correspondence, requests, meeting minutes, and maintains filing systems; translates upon request of newspaper articles, official reports and documents; Accompanies the SEEO and relevant EED staff on regular field visits and participate fully in subsequent discussions and decision making follow up action as/if requested; Attends and contributes to briefings for visiting delegations to the OSCE office on matters relating to Economics, Environment and other important sectors pertinent to the organization’s mission; Creates PRs for SEEO and other programmatic staff as applicable; fulfils activities related to project approval and grant allocation process (prepare proposal, PR, Project Agreement, providing FAU with full information about IP); provides information regarding procedures and requirements for other staff including new staff in the department; Assists in the monitoring of budget expenditure against proposed expenditure; assists in the monitoring of project progress towards project stated objectives; prepares financial reports on the projects; Is directly responsible for procurement related issues and procedures, ensuring that administrative follow-up and deadlines are met; Builds up and maintains the database on national and international contacts; Receives visitors and responds to routine requests for information; Performing any other administrative duties as requested by programmatic staff.

Necessary Qualifications

		Completed secondary education complemented by training in secretarial and clerical skills; Minimum four years of work experience in secretarial/clerical duties preferably in an international environment; Excellent written and oral communication skills in English, Russian and Kyrgyz; Computer literate with practical experience in Microsoft applications; Established interpretation and translation skills.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration, subject to social security deductions is 780.58 Euro/month. Social benefits will include OSCE participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

		If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies Online applications submission deadline is on 01 October 2017, 18:00. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals with actual citizenship of the Kyrgyz Republic. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of th

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.