Chief, Facilities Management

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Archived vacancy details

The following information is provided for archival purpose only.

Issued by: OSCE Secretariat
Vacancy number: VNSECP01255
Vacancy type: International Contracted
Field of expertise: Buildings Management
Grade: P3
Number of posts: 1
Duty station: Vienna
Date of issue: 22 June 2017
Deadline for application: 20 July 2017 - 23:59 Central European Time (CET/CEST)

Background

		The Department of Management and Finance is responsible for managing the material and financial resources of the Organization. It provides policy guidance on the management of OSCE financial and material resources and develops and maintains OSCE Financial Regulations and Rules and Financial/Administrative Instructions. The post is located in the Building Support Unit with task to provide on-going support and guidance to institutions and field operations on premises related issues. It includes providing technical assistance and supervision of the design and implementation of various capital projects and related cost control in collaboration with program managers.

Tasks and Responsibilities

		Developing and maintaining OSCE-wide engineering and safety standards for all OSCE premises; Acting as Building and Facilities Manager of Wallnerstrasse (WNS), Hofburg (HFB) and other OSCE -facilities in Vienna, including management of all utilities, maintenance services and liaison with the relevant counterparts, suppliers and Austrian national authorities; Planning and monitoring all routine maintenance and emergency repairs for WNS and HFB, including furniture, fixtures and fittings; Planning and monitoring all routine General Services for WNS, including office and household supplies, mail and reception services; Planning and implementing layout changes, workplace re-allocations and inventory replacement programmes; Supporting and advising field operations in all premises-related matters, including technical evaluation of existing and new premises; Supporting and advising Programme Managers across the Organization in the implementation of projects with technical components, reviewing and evaluating tenders of technical nature related to property management and construction; Managing and supervising a team of 13 staff; Performs other duties as necessary. For more detailed information on the structure and work of the OSCE Secretariat please see: http://www.osce.org/secretariat

Necessary Qualifications

		First-level university degree as Building Engineer or Architect with specialization in buildings engineering and operation; Minimum six years of practical experience in technical buildings and facility management in a management position, including practical experience in managing a small/medium size team; Excellent written and oral communication skills in both English and German; knowledge of other languages in the areas of OSCE field operations is an asset; Computer literate with practical experience with Microsoft applications; Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

Required competencies

		Core values Commitment: Actively contributes to achieving organizational goals Diversity: Respects others and values their diverse perspectives and contributions Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles Accountability: Takes responsibility for own action and delegated work Core competencies Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment Planning: Works towards the achievement of goals in a structured and measured manner Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions Initiative-taking: Proposes and initiates new ideas, activities and projects Flexibility: Responds positively and effectively to changing circumstances Managerial competencies (for positions with managerial responsibilities) Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Remuneration Package

		Monthly remuneration is approximately EUR 6,160 depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System. Appointments are made at step 1 of the applicable OSCE salary scale.

How To Apply

		The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Only shortlisted applicants will be contacted. Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states. The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization. The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years. Please be aware that the OSCE does not request payment at any stage of the application and review process.