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Project Assistant


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Archived vacancy details

Issued by
OSCE Mission to Serbia
Vacancy number
Vacancy type
Local Contracted
Field of expertise
General Staff / Monitoring Functions
Number of posts
Duty station
Date of entry on duty
Date of issue









This vacancy is open only for persons with the citizenship of the Republic of Serbia.

This is an extra-budgetary position subject to the availability of funds. The incumbent will receive a Fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period and which will be renewable annually, subject to satisfactory performance, until the end of the Project (expected to run until 31 March 2018, with a possibility of extension).

The incumbent will work within the extra-budgetary (ExB) project "Countering Violent Extremism and Radicalization Threats in Serbia through Community-Based Early Warning and Preventive Engagement" (ExB #2400708) within the Programme Support and Co-ordination Unit of the Office of the Head of Mission.




Tasks and Responsibilities








Under the direct supervision of the Project Co-ordinator, the incumbent assists in the implementation of the Project aimed at strengthening Serbia's social cohesion, community resilience and trust and participation in official and unofficial structures and processes, in order to reduce the sense of alienation, frustration and exclusion that can lead individuals to seek extra-institutional avenues of social engagement, including, in the worst cases, involvement in violent extremist movements. Specifically:

  1. Prepares working documents and background material pertaining to the issues addressed through Project activities. Drafts spot reports on specific issues relating to violent extremism, community initiatives and civil/youth engagement, for the use of the Mission. Assists in drafting other reports and requests, including interim and final reports for submission to the donor, Project evaluation reports and briefing papers on Project implementation. Drafts Project inputs for the bi-weekly Mission activity report;
  2. Organizes logistical requirements for Project events (capacity-building events, workshops, seminars, conferences and meetings). This includes preparing agendas, and other Project documentation for approval by the Project Co-ordinator, putting in place ICT and other equipment, stationery, refreshments etc., travel planning such as arrangement of accommodation and transport requirements and maintenance of communication with all event participants and the relevant FAU staff;
  3. Assists in the development of Project activities and liaises with counterparts, so as to facilitate their support and participation. Prepares terms of reference for the employment of consultants and implementing partners and monitors the implementation of activities and submission of reports by the implementing partners and consultants;
  4. Monitors budget expenditure, gives estimates of costs for individual Project activities and proposes budgetary and/or expenditure adjustments;
  5. Liaises with international, regional and national governmental and non-governmental institutions with the purpose of collecting and sharing information and co-ordinating activities in the area of countering violent extremism and radicalization threats;
  6. Assists in collating and gathering information necessary for the development of outreach events and the assessment of their impact;
  7. Performs other duties as required.




Necessary Qualifications








  • Citizenship of the Republic of Serbia;
  • Secondary education supplemented by formal training or studies in administration or social/political studies or humanities;
  • Minimum four years of working experience in administration or project management;
  • Previous work experience in the field of democratization, such as development of community-based initiatives, promotion of citizen involvement, or support to the building of democratic and inter-ethnic institutions;
  • Knowledge of key issues related to countering violent extremism and radicalization threats in South-Eastern Europe;
  • Excellent written and oral communication skills in English and the local language;
  • Computer literate with practical experience in Microsoft packages;
  • Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity;
  • Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities.

Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at:




Required competencies








Core values

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work



Core competencies

  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances



Managerial competencies (for positions with managerial responsibilities)

  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities




Remuneration Package








The incumbent will receive a Fixed-Term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period, and which will be renewable annually, subject to satisfactory performance, until the end of the Project. The Project is expected to run until 31 March 2018, with a possibility of extension.

Appointments are normally made at Step 1 of the applicable salary scales.

Monthly remuneration, subject to social security deductions, is EUR 1,504.92. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.




How To Apply








Only online applications will be considered; applications received by email, post etc. will not be accepted.

Only short-listed candidates will be contacted. Candidates who have not been contacted by 31 July 2017 should consider there will be no follow up to their application. 


Contact Tel. No: 011-3606 100, ext.: 4133, 4130, 4127, 4157, 4153 (Human Resources Office).



You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.