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Vacancy

Project Assistant

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Archived vacancy details

Issued by
OSCE Mission to Montenegro
Vacancy number
VNMNGG00102
Vacancy type
Local Contracted
Field of expertise
Media Affairs
Grade
G5
Number of posts
1
Duty station
Podgorica
Deadline
Date of entry on duty
Date of issue

Background

 

 

 

 

 

 

 

OSCE Mission to Montenegro is looking for a Project Assistant in Media Programme.

 

 

 

Tasks and Responsibilities

 

 

 

 

 

 

 

The incumbent carries out the following programmatic duties:

Programmatic Duties

• Participates in concept and design of project activities, develops and implements team projects, taking overall responsibility for those activities assigned to him/her by Media Programme Manager;

• Ensures that the activities are successfully implemented in accordance with its objectives thought the project cycle, including designing action plans, budget estimates, implementation plans, final reports and evaluation;

• Engages actively (meets, communicates) with the target groups / beneficiaries/ interlocutors in order to build key support for the team activities; translates all communication upon request to the team. Prepares spot and analytical reports after important event related to the work of the Programme;

• Establishes working relations and contacts with international partners, donor organisations, and maintains professional relationships with the Montenegrin media.

• Liaises with other locally based media, including non-majority media, developing organisations and keep regular contacts with the Public Broadcaster, Media Council for Self-Regulation and journalists’ associations. 

Administrative and clerical duties

• In coordination with Fund Administration Unit (FAU), prepares and collects necessary documentation, submits and seeks approvals, and tracks the administrative processes for projects.

• Drafts Terms of References for Consultants, and contractors for goods and services.

• Prepares hand-outs and presentations for meetings, workshops, conferences with media representatives, media advocates and researchers;

• Assists in the preparation of final reports and follow-up documentation for projects implemented;

• Arranges transport for team members or participants of team activities as requested;

• Organizes meetings, conferences, seminars, round table meetings etc. (booking premises, hotel rooms, transport etc.) whenever required also participates and prepares minutes/reports on those in order to inform colleagues and accompanies Programme Officers upon request;

• Maintains and updates contact lists, files, reports, correspondence and other material relevant to the work of the team. Maintains the Program’s archiving systems in both hard and electronic copy and project financial records;

• Collects, reviews and sorts incoming mail, providing background files and information; dispatches outgoing mail, sends messages via facsimile and electronic mail;

• Drafts correspondence in English based on received instructions and/or on the basis of own knowledge of the work;

 

 

 

Necessary Qualifications

 

 

 

 

 

 

 

• Citizen or permanent resident of Montenegro.

• Secondary education supplemented by formal studies in administration or media/public information 

• Minimum 4 years of relevant work experience with media organisations, international agencies including experience with international media structures. Project management experience including administrative/financial skills

• Demonstrated analytical, organisational, planning and problem-solving skills. 

• Flexibility to handle multiple priorities and diverse personalities. 

• Computer literate with practical experience in Microsoft packages;

• Excellent written and oral communication skills in English and in the local languages;

• Possession of a valid driving license. 

 

 

 

Required competencies

 

 

 

 

 

 

 

Core values

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work

 

 

Core competencies

  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances

 

 

Managerial competencies (for positions with managerial responsibilities)

  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

 

 

 

Remuneration Package

 

 

 

 

 

 

 

Monthly remuneration, subject to social security deductions is 1.284 euro/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

 

 

 

How To Apply

 

 

 

 

 

 

 

Please note that offline applications submitted via email, fax, or mail will not be considered.

The OSCE is an equal opportunity organization and encourages candidates from ethnic minorities. It is committed to achieving a better balance of women and men within the organization. Female candidates are particularly encouraged to apply. If the selected candidate does not fully meet the requirements stated above, OSCE reserves the right to employ the person at a lower grade level.

 

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.