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Vacancy

Procurement Assistant

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Archived vacancy details

Issued by
OSCE Mission to Serbia
Vacancy number
VNSRMG00488
Vacancy type
Local Contracted
Field of expertise
Procurement
Grade
G5
Number of posts
1
Duty station
Belgrade
Deadline
Date of entry on duty
Date of issue

Background

 

 

 

 

 

 

 

This vacancy is open only for persons with the citizenship of the Republic of Serbia.

This is an extra-budgetary position subject to the availability of funds. The incumbent will receive a Fixed-term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period and which will be renewable annually, subject to satisfactory performance, until the end of the relevant Project (expected to run until 31 March 2018, with a possibility of extension).

The incumbent is assigned to the Mission's Material Management Section of the Fund Administration Unit. 

 

 

 

Tasks and Responsibilities

 

 

 

 

 

 

 

Under the direct supervision of the National Material Management Officer, the incumbent provides support in the procurement of goods and services as needed for the implementation of the Mission’s projects. Specifically:

  1. Bidding and ordering. Advises staff on the application of procurement policies and procedures and ensures compliance thereof. Prepares and issues Requests for Quotes, including Requests for Proposal and Invitations to Bid. Conducts administrative and financial evaluation of bids/offers, finalizing procurement process with the drafting of vendor contracts and the submission for approval to the supervisors. Procures a wide range of services and goods, including for the organization of conferences and seminars, translation and interpretation services, catering, books, web design, computer design, ICT hardware, equipment, vehicles etc. Liaises between vendors and the staff;
  2. Purchase and delivery. Prepares Purchase Orders, submits them for approval to the supervisors and forwards them to suppliers for signature. Follows up on the Order with suppliers to expedite timely delivery of the goods/services ordered. Confirms that goods/services have been provided in accordance with the specified quality and quantity, in co-ordination with the requesting departments. Organises delivery of the items to the Mission or end-users such as implementing partners and Project beneficiaries;
  3. Logistics. Provides logistical support for events, such as organisation of conference venues, accommodation and travel arrangements for official travel, both for staff and sponsored participants (consultants, representatives of NGOs, government officials);
  4. Research. Identifies potential suppliers of goods and services through market research, collects catalogues, explores the availability of goods and services, identifies potential vendors and recommends their inclusion in the supplier database. Liaises with the Secretariat on ordering/purchasing non-OSCE standard items. Maintains relevant product and supplier catalogues, monitors local advertisements and identifies emerging companies and products. Maintains and updates the supplier database;
  5. Performs other duties as required. May be required to drive official vehicles.

 

 

 

Necessary Qualifications

 

 

 

 

 

 

 

  • Citizenship of the Republic of Serbia;
  • Secondary education supplemented by administrative, commercial or accountancy studies or training;
  • Minimum 4 years of working experience in administration or procurement, part of which preferably in an international environment;
  • Knowledge of accountancy or procurement procedures (order to delivery);
  • Excellent knowledge of public procurement policies and regulations;
  • Excellent oral and written communication skills in English and the local language;
  • Computer literate with practical experience in Microsoft packages. Prior experience with electronic resource management applications (e.g. Oracle) would be an asset;
  • Valid driving licence;
  • Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity;
  • Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities.

Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at: http://www.osce.org/employment/144466.

 

 

 

Required competencies

 

 

 

 

 

 

 

Core values

  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work

 

 

Core competencies

  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances

 

 

Managerial competencies (for positions with managerial responsibilities)

  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

 

 

 

Remuneration Package

 

 

 

 

 

 

 

The incumbent will receive a Fixed-Term Letter of Appointment, which will be subject to satisfactory completion of a 6-month probationary period, and which will be renewable annually, subject to satisfactory performance, until the end of the Project. The Project is expected to run until 31 March 2018, with a possibility of extension.

Appointments are normally made at Step 1 of the applicable salary scales.

Monthly remuneration, subject to social security deductions, is EUR 1,504.92. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.

 

 

 

How To Apply

 

 

 

 

 

 

 

Only online applications will be considered; applications received by email, post etc. will not be accepted.

Only short-listed candidates will be contacted. Candidates who have not been contacted by 31 July 2017 should consider there will be no follow up to their application. 

Contact Tel. No: 011-3606 100, ext.: 4133, 4130, 4127, 4157, 4153 (Human Resources Office).

 

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.