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Policy and Planning Officer


You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.

Archived vacancy details

Issued by
OSCE Secretary General
Vacancy number
Vacancy type
International Seconded
Field of expertise
Political Affairs
Number of posts
Duty station
Date of issue



This position is open for secondment only and participating States are kindly reminded that all costs in relation to assignment at the Secretariat must be borne by their authorities.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered. Seconded staff members in the OSCE Secretariat and Institutions are not entitled to a Board and Lodging Allowance payable by the Organization.

The Office of the Secretary General (OSG) provides general services to the Secretary General (SG), the Chairperson-in-Office and the participating States. It groups horizontal services such as Executive Management, Press and Public Information, Legal Services, External Co-operation, Security Management, Gender Affairs and Central Records Management, and oversees the Prague Office. The OSG also ensures effective co-ordination of policy advice provided to the Secretary General and the Chairmanship, and management decisions taken by the Secretary General. The OSG is led by a Director who also functions as the Head of the Executive Management Section.

The Policy and Planning Officer is a member of the OSG Policy Team. The Policy Team, which is managed by the Senior Adviser, provides advice on political and other developments both within and outside the OSCE region, including all aspects of comprehensive security policy. It also provides advice and support in relation to co-ordinated political planning, developing/implementing strategies, and research and analytical activities. The Policy Team develops messages and provides strategic vision for speeches and statements by the Secretary General and OSCE Chairmanship, based on input from the relevant Secretariat units. Team members draft and/or clear all speeches, as well as articles and reports. The Policy Team co-ordinates and follows up on the implementation of special projects for the Secretary General, and it contributes to outreach to participating States, civil society, academic and research institutions, including the OSCE Academic Network.

Tasks and Responsibilities

Under the direct supervision of the Senior Policy Adviser, the Policy and Planning Officer provides assistance to the Secretary General and Director of OSG, particularly in relation to policy planning, speechwriting, research and analysis. More specifically, the Policy and Planning Officer's responsibilities include, but are not limited to, the following:

  1. Provides policy analysis, advice and support to the Secretary General, Director of OSG and the OSCE Chairmanship, assists in the development of OSCE strategies and policies;
  2. Drafts and clears speeches, presentations, food-for-thought and perception papers and reports, both for delivery as well as in written form, for the Secretary General and Chairmanship;
  3. Clears the key messages and talking points in background files provided by the substantive units for the Secretary General's meetings and trips;
  4. Screens and comments on proposals submitted for decision by the Secretary General, as well as the texts of speeches and reports;
  5. Edits, revises and ensures the consistency and coherence of documents provided by the Secretariat to the Chairmanship and participating States;
  6. Closely follows events in the OSCE region, particularly in participating States that do not have OSCE field operations;
  7. Assists the Director of OSG in assessing and interpreting major policy issues, procedures and practices to improve the efficiency and effectiveness of the OSCE;
  8. Co-ordinates and follows up on the implementation of special projects of the Secretary General and on horizontal issues impacting the activities of the OSCE;
  9. Follows up on specific tasks assigned by the Secretary General, Director of OSG and the Senior Policy Adviser and co-ordinates with relevant units within the Secretariat, OSCE Institutions, field operations and the Chairmanship to ensure timely implementation of required action;
  10. Accompanies the Secretary General and Director of OSG on trips and in meetings and with representatives of participating States, international organizations and other external interlocutors, takes notes and writes meeting reports;
  11. Liaises with OSCE delegations and capitals, academic institutions and think tanks, non-governmental organizations and other external interlocutors;
  12. Performs other relevant duties as assigned.
Necessary Qualifications
  • University degree in international relations, political science, administration, regional studies or another related subject
  • A minimum of six years of progressively responsible professional experience in international relations work at the national and/or international level performing cabinet-type functions, liaison or speech writing
  • Proven analytical skills and the ability to draw conclusions and make recommendations based on a solid understanding of relevant issues at a strategic level
  • Well-developed diplomatic skills and sound political judgment, with the ability to maintain neutrality in political analysis
  • Professional fluency in the English language and demonstrated ability to communicate clearly and effectively, both orally and in writing; working knowledge of another OSCE language, preferably Italian, would be an asset
  • Excellent drafting skills; prior experience in drafting policy-oriented speeches and talking points would be a major asset
  • Excellent knowledge of the OSCE and its areas of activity
  • Co-operative approach to teamwork as well as the ability to work independently
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities
  • Strong interpersonal skills and demonstrated ability and willingness to work as a member of a team and with colleagues throughout the OSCE with different cultural, religious and professional backgrounds as well as different genders, diverse political views and approaches to problems, while maintaining impartiality and objectivity
  • Ability to operate Windows applications including word processing and email

If you wish to apply for this position, please use the OSCE's online application link found under

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see

The OSCE is committed to achieving a better balance of women and men within the Organization. The nomination of female candidates is particularly encouraged.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.




You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.