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Vacancy

Personal Assistant to the Personal Representative

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Archived vacancy details

Issued by
Personal Representative of the OSCE Chairperson-in-Office on the conflict dealt with by the OSCE Minsk Conference
Vacancy number
VNNAKS00027
Vacancy type
International Seconded
Field of expertise
General Staff / Monitoring Functions
Functional level
Senior professional
Number of posts
1
Duty station
Tbilisi
Deadline
Date of issue

 

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

  • Excellent physical condition
  • Possession of a valid automobile driving license and ability to drive using manual transmission
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
 
 
 
 
Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

  • Demonstrable organizational skills
  • Proven ability to communicate effectively, both orally and in writing
  • Demonstrable interpersonal skills and documented experience in negotiations
  • Depending on the field activity's mandate, significant prior experience in relevant fields such as international customs practices and procedures, law enforcement, and military observations and arms control may also be required
  • Negotiating experience, preferably in the area of monitoring operations and/or related activities
 
 
 
 
Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:

Advanced degree in a relevant field

Experience:

Minimum 6 years of relevant professional experience

 
 
 
 
Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

  • Experience and/or training in monitoring, reporting and observing of political and military developments
  • Experience in media monitoring
  • Professional fluency in the English and Russian languages, including excellent drafting skills
  • Excellent communication skills, resourcefulness, initiative, maturity of judgment and team spirit
  • Preparedness to travel long distances by road to various locations in the region, sometimes at short notice and for an indefinite period of time
  • Ability to establish and develop an effective network of contacts with government officials, representatives of civil society and others
  • Ability to work without supervision, to work effectively under pressure, and preparedness to work long hours when necessary in order to meet tight deadlines
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities
  • Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender and political views, while maintaining impartiality and objectivity
  • Ability to drive 4-wheel-drive vehicles
  • Ability to operate windows applications, including word processing and e-mail

Desirable:

  • Working knowledge of another OSCE official language and/or another language spoken in the region
  • Prior field experience with the OSCE or another international organization

Note: The Office of the Personal Representativeis currently designated as a non-family and partially hazardous duty station. Applicants should be aware that the Personal Assistant participates in monitoring activities on the Line of Contact and the Armenian-Azerbaijani border, in relation to which she will receive hazard pay. The Personal Assistant shall be required to participate in the OSCE accident and life insurance scheme.

 
 
 
 
Tasks and Responsibilities

As part of his/her induction, the incumbent will spend about a month in residences in Baku, Yerevan and Nagorno-Karabakh (NK). Thereafter based in Tbilisi, the incumbent should be prepared to be deployed at the Personal Representative's (PR) request to any of the three locations, sometimes at short notice and for an indefinite period of time.

Under the direct supervision of the PR, the Personal Assistant provides advice and support to the PR on a wide range of policy matters, communicating on his behalf with other mission members, colleagues in the OSCE Secretariat and external interlocutors.

In particular, the Personal Assistant:

  1. Liaises with the PR and the PR's field assistants in Baku, Yerevan and NK on a daily basis;
  2. Maintains regular contact with representatives of the OSCE Chairmanship and Secretariat, as well as civilian and military authorities, civil society organizations and international organizations throughout the region;
  3. Monitors and analyses local and international media coverage of issues related to the mandate of the PR;
  4. Plans and participates in monitoring activities on the Line of Contact and the Armenian-Azerbaijani border;
  5. Dafts reports on developments in and outside the region related to the PR's mandate; and on the activities of the PR, including monitoring activities;
  6. Drafts speeches and public statements, and responses to media enquiries;
  7. Drafts and helps manage the PR's correspondence;
  8. As security focal point, works closely with the Chief of Fund Administration to support the PR in managing mission security;
  9. Performs other related duties as assigned.
 
 
 
 

The OSCE is committed to achieving a better balance of women and men within the Organization. The nomination of female candidates is particularly encouraged.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.

 

 

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.