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Operations Co-ordination Officer


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Sorry, the application deadline for this vacancy has expired.

Archived vacancy details

Issued by
OSCE Special Monitoring Mission to Ukraine
Vacancy number
Vacancy type
International Seconded
Field of expertise
General Staff / Monitoring Functions
Functional level
Number of posts
Duty station
Date of issue
General Minimum Requirements

The general minimum requirements for working with the OSCE are:

  • Excellent physical condition
  • Possession of a valid automobile driving license and ability to drive using manual transmission
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

  • Demonstrable organizational skills
  • Proven ability to communicate effectively, both orally and in writing
  • Demonstrable interpersonal skills and documented experience in negotiations
  • Depending on the field activity's mandate, significant prior experience in relevant fields such as international customs practices and procedures, law enforcement, and military observations and arms control may also be required
  • Negotiating experience, preferably in the area of monitoring operations and/or related activities
Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:


First level university degree or equivalent experience


Minimum 2 years of relevant professional experience including minimum 1 year in a relevant field strongly preferred

Mission Specific Requirements

Additionally, this particular post has specific requirements:


  • First-level university degree or equivalent military or police academy certificate
  • Experience in an operational environment, within an international or national organization
  • Demonstrated ability to work in a multi-cultural, multi-ethnic environment and ability to maintain harmonious work environment and team spirit
  • Demonstrated strong organizational and communications skills
  • Ability to plan and organize own work to meet tight deadlines under stressful conditions
  • Good interpersonal skills and ability to establish and maintain effective working relationships with colleagues, counterparts, external partners and other stakeholders to achieve organizational goals
  • Professional fluency in the English language, both oral and written
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure; proven resilience to high stress environment
  • Ability to operate Windows applications, including word processing, presentation, image, database and graphics management applications and email


  • Working knowledge of Ukrainian and/or Russian language(s)
  • Familiarity with OSCE policies, procedures, practices and organizational structure
  • Ability to drive manual shift vehicles, including 4x4 off road vehicles
Tasks and Responsibilities

Initial duration of appointment/assignment for this post is until 31 March 2018, subject to a subsequent OSCE Permanent Council Decision to extend the mandate of the Mission.

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a nonfamily duty station. This designation is based on the fluid and dynamic working environment in the SMM and with due consideration to recommendations of the UN International Civil Service Commission. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.

Under the guidance and supervision of the Head of Operations, the Operations Co-ordination Officer provides co-ordination support pertaining to current mission-wide operations. Such co-ordination should serve to respond to Special Monitoring Mission to Ukraine's operational priorities in rapidly changing situations on the ground, as well as to support the implementation of the Mission's operational instructions and plans. Co-ordination between the Headquarters and Monitoring Teams is crucial for the conduct of mission-wide operations. At the same time, co-ordination of current operations must also be quickly responsive to emerging developments by setting out coherent, sequenced and integrated actions. Co-ordination of current operations will be conducted in close co-operation with the Planning and Co-ordination Officers responsible for mid-term and long-term operational planning.

Specific duties of the Operations Co-ordination Officer:

  1. Co-ordinates the deployment of personnel to the Monitoring Teams (MTs);
  2. As directed, co-ordinates with other relevant units within the Headquarters all issues related to current operational matters;
  3. Identifies potentially emerging operational shortfalls and provides recommendations to the Head of Operations;
  4. Co-ordinates the operational aspects of official visits;
  5. Tracks and co-ordinates mission-wide movements of personnel and critical assets;
  6. Works closely with MT Operations Officers, Operations Support Officers, Planning and Co-ordination Officers, Chief of Operations Room, Deputy Heads of Operations as well as with the Head of Operations in co-ordination of the routine activities;
  7. Provides support in writing the terms of reference for the procurement of technology, equipment, services and consultancies required by the Mission's Operations Unit;
  8. Contributes to the preparation of Operations Unit input to mission reports and briefings;
  9. Produces background material, reports, charts and briefings as necessary;
  10. Performs other duties as assigned.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see


The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds. Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.



You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.