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Executive Officer to Head of Presence

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Archived vacancy details

Issued by
OSCE Presence in Albania
Vacancy number
VNALBS00218
Vacancy type
International Seconded
Field of expertise
Political Affairs
Functional level
Senior professional
Number of posts
1
Duty station
Tirana
Date of entry on duty
Date of issue

 

General Minimum Requirements

The general minimum requirements for working with the OSCE are:

  • Excellent physical condition
  • Possession of a valid automobile driving license and ability to drive using manual transmission
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
 
 
 
 
Field of Expertise Requirements

The general minimum requirements for working in this field of expertise are:

  • University education in international studies, public policy, political science or law or related fields
  • Diplomatic experience or experience working in political affairs with international organizations or governments
  • Experience in preparing analytical reports
  • Excellent communication and drafting skills
  • Knowledge of regional political history and developments
  • Diplomatic and negotiating skills
  • Some knowledge of the OSCE principles and commitments
 
 
 
 
Level of Professional Competence Requirements

Furthermore, this level of responsibility requires the following:

Education:

Advanced degree in a relevant field

Experience:

Minimum 6 years of relevant professional experience

 
 
 
 
Mission Specific Requirements

Additionally, this particular post has specific requirements:

Mandatory:

  • Relevant professional experience in public service and/or international organizations
  • Demonstrated political and diplomatic skills as well as knowledge of protocol
  • Excellent organizational, analytical, communication and interpersonal skills
  • Flexibility and ability to work under pressure and with limited time frames
  • Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds and diverse political views, while maintaining impartiality and objectivity
  • Cultural sensitivity and judgment
  • Professional fluency in the English language and another official OSCE language
  • Ability to operate windows applications, including word processing and e-mail
 
 
 
 
Tasks and Responsibilities

Under the direct supervision of the Head of Presence (HoP), the incumbent provides executive assistance to HoP, specifically:

  1. Serves as a principal point of contact for the HoP, co-ordinates and follows up with OSCE senior staff, OSCE Secretariat, OSCE Field Operations, other international organizations and diplomatic missions on matters that concern HoP's activities and the Presence's programmes;
  2. Identifies, assigns and/or takes appropriate action on incoming requests from external agencies and the Presence's staff and presents them to HoP for consideration; upon receiving instructions from HoP, ensures that timely and appropriate action is made, such as initiating meetings for HoP, compiling inputs and preparing draft responses, as well as overseeing that agreed follow-up actions are carried out within the deadlines set by HoP;
  3. Provides organizational and administrative assistance and advice to HoP for the smooth running of the immediate Office of the Head of Presence; assists in the co-ordination of visits of the OSCE Chairperson-in-Office, Secretary General and other high-ranking OSCE officials;
  4. Requests, co-ordinates and, if necessary, prepares briefing materials for HoP prior to meetings with the OSCE staff or external partners; ensures that relevant departments/staff provide timely and complete information/agenda/talking points, as requested by HoP, verifying that that all aspects have been addressed;
  5. Attends meetings with HoP and accompanies HoP on travel within and outside of the Presence area;
  6. Attends internal and external meetings on behalf of HoP to obtain the information necessary for fostering the Presence's activities;
  7. Reviews documents, reports and letters prepared for signature by HoP in order to ensure quality and accuracy in substance;
  8. Performs other duties as assigned by HoP.
 
 
 
 

The OSCE is committed to achieving a better balance of women and men within the Organization. The nomination of female candidates is particularly encouraged.

Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and/or benefit packages will be offered.

Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application. Delayed nominations will not be considered.

 

 

Alert

You can not apply to this vacancy anymore.
Sorry, the application deadline for this vacancy has expired.